A HRMS (Human Resource Management System) is a combination
of systems and processes that connect human resource management and information
technology through HR software. A HRMS may help to revolutionize a workplace.
The automation of repetitive and time consuming tasks
associated with human resources management frees up some of the companies most
valuable employees and allows the focus to shift to culture, retention, and
other highly impactful areas.
What’s the
Difference Between HRMS and HRIS?
The term HRMS is sometimes used synonymously with HRIS
(Human Resource Information System), but a HRIS is really a type of HRMS.
Functionally, however, there is no real difference in the type of systems
offered going by one title or the other. At one time, a HRMS was a more
complete automated solution to human resources management than software labelled
as HRIS or even HCM, but rebranding by many companies has worked to make the
different software titles generally indistinguishable.
A Modern
Approach to HR
Selecting a HRMS to handle HR activities is a trademark of
the modern company, there are few successful companies in any industry that do
not have some sort of automation in place for HR tasks at this juncture. Mobile
accessibility has further worked to transform the landscape of HR, putting
information and task management at the fingertips of employees and managers.
HRMS has helped to effectively break down bureaucracy and “flatten” many
organizations.
Functions
of HRMS Systems
The function of the human resources department involves
tracking employee histories, skills, abilities, salaries, and accomplishments.
Replacing certain processes with various levels of HRMS systems can distribute
information management responsibilities so that the bulk of information
gathering is not delegated strictly to HR. By allowing employees to update
personal information and perform other tasks, information is kept more accurate
and HR professionals are not bogged down.
Each module performs a separate function within the HRMS
that helps with information gathering or tracking. HRMS modules can assist
with:
• Managing
payroll
• Recruitment
and onboarding
• Gathering,
storing, and accessing employee information
• Keeping
attendance records and tracking absenteeism
• Performance
evaluation
• Benefits
administration
• Learning
management
• Employee
self-service
• Employee
scheduling
• Analytics
and informed decision making
Assessing
the Need for a HRMS Solution
Before a company makes a decision regarding the selection of
a HRMS solution, it is important for the management team to identify the needs
of the company, its processes, and goals for both long term and short term. It
is essential to the success of the project to deeply involve the HR
professionals in the process. Depending on the size and structure of the
company, it may be helpful to have an organization-wide meeting or to select
representatives from each department to discuss HRMS goals and options.
HRMS
Security
Security is of great concern when it comes to choosing a
human resources management system. The information stored in a HRMS is highly
sensitive, including proprietary company data and volumes of personal
information about employees. It is essential
for companies to choose a solution that utilizes a method of secure
transmission such as SSL which encrypts the data as it transmits over the
internet.
Internal security is also critical; information should be
guarded by passwords that have varying levels of access in relation to what is
needed for the job position. While most companies now allow employees to access
portions of HRMS solutions, employees must understand the importance of
maintaining the integrity of the system and protecting the security of the
information it contains (i.e. no password sharing). Safeguards should also be
in place to quickly bar terminated employees’ access to systems.
HRMS
Selection
Selecting and implementing the right HRMS for your company
can make a huge difference to future growth and success. While it is possible
to take care of HR functions manually, an automated system can help to elevate
productivity levels and can change the way that your company is perceived in
the modern marketplace. It is important to remember that these systems are not
“one size fits all,” however; just as each company is different, so are the
systems available on the market to choose from.
Finding the
Right HRMS
Finding a HRMS that fits your needs can be fast and easy! We
take the pain out of your search by doing all of the heavy lifting for you and
providing you with a short list of highly compatible solutions. If you’re ready
to find the best HRMS software for your company, simply visit our HRMS vendor
match page to get started.
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Thanks for sharing this. hrms software
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